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Privacy Policy

Somatic Leadership Co.

Somatic Leadership Co. (“we”, “our”, “us”) is committed to protecting your privacy and handling your personal information with care, integrity, and transparency.

This Privacy Policy explains how your information is collected, used, stored, and protected when you engage with our coaching services, website, workshops, programmes, lead magnets, or communications.

 

1. Who We Are

Business Name: Somatic Leadership Co.
Practitioner: Gabriela Felicia Zubair
Location: Essex, United Kingdom
Email: gabriela@somaticleadership.co.uk
Website: gabrielafeliciazubair.thementalwellbeingcompany.com

Somatic Leadership Co. provides trauma-informed coaching, nervous system education, wellbeing workshops, and personal development services.

We are registered with the UK Information Commissioner’s Office (ICO) in accordance with UK GDPR requirements.

 

2. Information We May Collect

We may collect and process the following information:

  • Name and contact details

  • Email address and phone number

  • Emergency contact details where relevant

  • Intake form responses

  • Coaching session notes

  • Workshop participation information

  • Payment and invoicing information

  • Website usage information

  • Email marketing preferences

  • Session recordings or transcripts where consent has been provided

Some information shared during coaching may include sensitive personal information relating to emotional wellbeing, trauma experiences, nervous system regulation, safeguarding concerns, or personal development goals.

 

3. How Your Information Is Used

Your information may be used to:

  • deliver coaching services and workshops

  • communicate regarding appointments or programmes

  • provide educational resources and support

  • maintain client records

  • process payments and invoices

  • improve client experience and services

  • comply with safeguarding or legal obligations

  • send newsletters or marketing communications where consent has been given

 

4. Lawful Basis for Processing

Under UK GDPR, we process personal information under the following lawful bases:

  • Consent

  • Contractual necessity

  • Legitimate interests

  • Legal obligations

Where sensitive personal information is shared, this is processed with explicit consent for the purpose of providing trauma-informed coaching support and related services.

 

5. Session Recordings & AI-Assisted Tools

Some sessions may be recorded or transcribed for note-taking, reflection, educational support, coaching administration, or accuracy purposes.

This may involve secure third-party platforms such as:

Reasonable efforts are made to minimise identifiable personal information when using AI-assisted tools.

Your information will never be sold or shared for advertising purposes.

Session recordings or transcripts will never be publicly shared without your explicit written consent.

 

6. Data Storage & Security

We take reasonable steps to protect your personal information through:

  • password-protected devices

  • secure cloud storage

  • limited access to client information

  • two-factor authentication where possible

  • secure payment platforms

While every effort is made to protect data, no electronic storage method can be guaranteed to be completely secure.

 

7. Data Retention

Client records, coaching notes, and relevant documentation may be retained for up to 6 years after coaching services end unless a longer retention period is legally required.

After this period, information will be securely deleted or destroyed.

 

8. Your Rights

Under UK GDPR, you have the right to:

  • request access to your personal information

  • request correction of inaccurate information

  • request deletion of your information where applicable

  • withdraw consent at any time

  • object to certain types of processing

  • lodge a complaint with the Information Commissioner’s Office (ICO)

 

9. Marketing Communications

You will only receive marketing emails, newsletters, or promotional content where you have opted in or given consent.

You can unsubscribe at any time using the unsubscribe link included in communications.

 

10. Safeguarding & Legal Disclosure

Confidentiality may be broken where:

  • there is risk of serious harm

  • safeguarding concerns arise

  • disclosure is required by law

Where appropriate and safe to do so, any necessary actions will be discussed with you first.

 

11. Cookies & Website Analytics

Our website may use cookies and analytics tools to improve user experience and understand website performance.

You may disable cookies through your browser settings if preferred.

 

12. Changes to This Policy

This Privacy Policy may be updated periodically to reflect changes in services, legal requirements, or operational practices.

Updated versions will be published on the website.

 

Contact

If you have any questions regarding this Privacy Policy or your personal information, please contact:

Gabriela Felicia Zubair
Somatic Leadership Co.
gabriela@somaticleadership.co.uk
www.somaticleadership.co.uk

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